This section contains information on:

A. Issue/reissue of passports

A1. Documents required

A2. Birth Registration and issue of first passport to a newborn child / minor

B. Issue of Emergency Certificates

C. Loss of Passports

D. Issue of Police Clearance Certificate (PCC)

E. Issue of Surrender Certificate

- Forms/Annexures/Affidavits

General Information

     In compliance with the regulations of International Civil Aviation Organisation (ICAO), only machine-readable printed passports are now to be accepted for international travel. 

     Indian Passports are issued with a validity of 10 years (except in the case of children of age less than 15 years where it is issued for a validity of 5 years). Their re-issue thereafter involves the issuance of a new passport. Wherever any change is required in personal particulars pages of the passport, a new passport needs to be obtained as the practice of handwritten endorsements in the existing passport no longer exists. 

Similarly, a new passport needs to be obtained where the existing Passports have run out of available pages for visas etc. A new passport can be issued one year before final expiry or on final expiry of any passport issued for full validity of 10 years (5 years in the case of minors). 

IMPORTANT INFORMATION FOR ALL APPLICANTS

1. All reasons for passport reissue should be specified.

2. While filling the online form, out of ‘Passport Printable Address Details’ and ‘Other Address details,’ one address field has to be a French/French overseas address.

3. Incorrect address or Police station details may lead to delay/rejection of application.

4. Please confirm the concerned police station for your address to avoid any inconvenience. 

5. Please put Signature/Thumbprint of the APPLICANT at designated places on the Passport Application Form unless specified for Parent/guardian’s signature. 

6. Prepaid self-addressed Registered Envelope for return of Ready Passport or documents must be provided with the application, if the applicant wants it by post.

7. Those not attaching Prepaid self-addressed Registered Envelope for return but opting for self-collection of passport from the Embassy, may come to the Embassy with money receipt for collection only after checking the status from the portal, from 4:00 PM to 5:00 PM on any working day.  The applicant may send representative also with an authority letter and money the receipt.

8. Kindly carry originals of all relevant documents that are applicable for reissue of your passport for verification purposes.

9.  Each appointment is slotted for a maximum of 15 minutes.

10. It is important that you are ready with your supporting documents arranged in order to ensure that we can serve you and everyone within an expected waiting time limit. 

11. Fees for different services is given at the bottom of this page.  Cash in exact change is to be brought along

12. We will be unable to accept incomplete/incorrect applications. It is responsibility of the applicant to submit all documents in order as written in this section.

Note: The above are the general mandatory requirements. The applicant may be advised to submit some more documents, after scrutiny of the application on a case-to-case basis.

Step 1: Complete the Online Passport Application Form by using the portal

 https://portal3.passportindia.gov.in/Online/index.html 

Note: While filling online form, out of ‘Passport Printable Address Details’ and ‘Other Address details,’ one address has to be a French address.

Step 2. All reasons for passport reissue should be specified (validity expired within 3 years/due to expire in next one year, change in existing personal particulars, etc.)

Step 3.  Take the printout of the completed application form. Print out should be in a portrait mode. Signature/ thumb impression of applicant should be on first and last page. 

Step 4.  Affix two photographs conforming to Indian Government norms.  Please see the photo specification given at the bottom.

Step 5.  Please take appointment from Embassy website (Book online appointment) and submit your application form along with photo, required documents and fees.

    1. Original Indian passport along with self-attested copies of first and last pages (in case of lost passport, the copy or at least the passport number should be provided) 

     2. Self-attested photocopy of the valid French/ French Overseas territories residence permit (front and back) and original for verification. 

     3. If the applicant is minor

            a) No objection letter signed by both parents.    

         b) Annexure H and Declaration Form Minor (See at the bottom) signed by both the parents. Note: If one parent is in France and the other parent is in India or another country abroad: Annexure ‘H’ (See at the bottom) filled by the parent residing abroad and attested by the Indian Mission abroad/RPO in India and then signed by the parent in France.

            c) Passport copy of both parents (Original to be brought for verification)

            d) Residence cards copy of both parent (if applicable)

            e) Declaration Minor form signed by both parents

     4.  See A2 below for registration of birth and issue of first passport to new born baby / minor

     5. If the passport is expired (between1 and 3 years)

           a) A self-explanatory letter as to why the passport was not renewed in time 

     6. If the passport is already expired (over 3 years) 

     Application can be submitted along with: 

           a) A self-explanatory letter as to why the passport was not renewed in time.

           b) Affidavit (Format 1) (See at the bottom) regarding non-acquisition of foreign nationality.

      7. If the applicant is not holding a valid visa, resident card or receipt of renewal of residency from France

           a) Applicants are advised to share details in email to passport.paris@mea.gov.in for verification/interview.

      8. In case of change in the Indian address:  

1. Any one of the below options: 

           a) Copy of Voter ID card; copy of Aadhar card; utility bills, Photo Passbook of running Bank Account (Scheduled Public Sector Banks, Scheduled Private Sector Indian Banks and Regional Rural Banks only); copy of property registration or copy of parent’s/spouse passport along with one proof from the aforementioned list 

      9. In case of changing the Indian address to French address 

             b) Valid residence proof of France 

    10. Addition/deletion/change in spouse name 

1. Addition:

            a) Original marriage certificate with a self-attested photocopy and self-attested photocopies of passport and residence permit card of the applicant’s spouse (original Passport and resident card to be shown at the time of submission of application) or Joint Photo Declaration signed by both husband & wife

           b) If name of spouse is not matching with Marriage Certificate, additional sworn affidavit will be required declaring 'one and same person' to include spouse name in the renewed passport. (The sworn affidavit needs to be issued before applying for passport renewal.)

2. Deletion: 

            a) Deletion of spouse name divorce order/decree. (See note below)

3. Change in spouse name:

        a) Remarried applicants applying for change of spouse’s name will be required to produce the death certificate/divorce decree(See conditions above) in respect of first spouse, marriage certificate (see conditions above) and photocopy of present spouse’s Passport (original passport to be shown at the time of submission of the application). 

    11. If the applicant has changed their name after marriage / remarriage / divorce / death of spouse etc.

           a) Annexure D (See at the bottom) (Affidavit for Maiden Name Change in case of marriage) / Deed Poll/Sworn Affidavit in case of re-marriage, divorce or death of spouse; and 

          b) Original marriage certificate with a self-attested photocopy and self-attested photocopies of Passport of the applicant’s spouse (original Passport to be shown at the time of submission of application)  

          c) Divorcees applying for a change of name are required to furnish the divorce decree authenticated by the Court. (See note below)

          d) In case of change of name following death of spouse, photocopy of death certificate of the spouse (Original to be shown at the time of submission of the application) 

Note: Foreign divorce judgements will not be valid. In case of mutually agreed or mutually properly contested divorce cases also, an application must be submitted by the parties at the competent Indian civil court and a declaratory order authenticating and confirming that the foreign divorce decree is in accordance with Indian law must be obtained by the concerned parties.

     12. If the applicant has changed their name for reasons other than the above (substantial change in name):

            a)  Provide two supporting public documents in India, such as Aaadhar Card, Voter Card or PAN Card etc. with the updated name (in case of Indians staying in France on long term permanent or work permit, two public documents issued by French government/French school may be accepted). 

           b) Clippings of two local newspapers (India or France) or the gazette notification of the concerned state government as the case may be. 

Important: Applicant must wait 01 month after publication before applying.
Full page of the publication where name change was declared by applicant. Document should clearly show the date, name of the Newspaper/Publication/Gazette and the content. Unreadable scanned copies will not be accepted. 

     13. Additional documents for change in entries on Passport.

            a) Appearance, Signature or/and address: Affidavit ‘O’ (See at the bottom) (Proof of change must be accompanied with a self attested document proof copy)

            b) Address Proof - Aadhar Card, or any Government issued IDs or Receipts  

            c) Father or Mother Name rectification(minor rectification): Copy of Father or Mother’s passport copy only

            d) ECR to ECNR (For residents having regular status in France only): Copy of matriculation or above certificate 

Other cases

1. Loss of passport (Please see B below also):

      i. Letter of explanation (circumstance under which loss of passport occurred) 

      ii. Police report in original with Passport Number compulsorily mentioned (which will be kept with the Embassy) in case of loss/theft of passport 

      iii. Annexure ‘F’ (See at the bottom)

2. Damaged passport:

      i. Letter of explanation (circumstance under which damage of passport occurred)

      ii. Annexure ‘F’ (See at the bottom)

Note: The above are the general mandatory requirements. The applicant may be required to submit some more documents, after scrutiny of the application on a case-to-case basis. 

        Step 1. Apply for registration of birth of new born child by registering at MHA web portal https://indiancitizenshiponline.nic.in/initial?formcode=09  , take print out and sign (by both parents)

Note: Documents should be uploaded in English only, as per requirement of above MHA portal

        Step 2. Apply for passport as per A above, and documents to be submitted as per A1 above + Marriage certificate of parents with English translation by registered translator in France  
OR Affidavit for a single parent where child is born out of wedlock or other parent’s whereabouts is unknown: Annexure ‘C’ (See at the bottom)
Note: Printed passport application form to be signed by both parents on the last page.

Documents to be submitted for Birth Registration:

        i. A Miscellaneous Service application duly filled
        ii. Two copies of signed (by both parents) MHA registration form 
        iii. Three photograph conforming to Indian Government norms. For Photo specification, may please see at the bottom: 
        iv. Photocopy of both parents passport (first and last pages as well as any pages including any endorsements) and original for verification
        v. Photocopy of Carte de Circulation/Resident Card/Visa 
        OR Immigration declaration form (please see at the bottom of this page) of parents if status NOT regular in France
        vi. Original apostilled birth certificate with English translation by sworn translator in France 
        vii. Marriage certificate of parents with English translation by sworn translator in France  
        OR Affidavit for a single parent where child is born out of wedlock or other parent’s whereabouts is unknown: Annexure ‘C’ (See at the bottom)
        viii. Photocopy of one of the following to prove your address: electricity, gas, landline/mobile telephone bill (not more than 6 months old)
        ix.  If the birth registration is applied after one year of birth please fill the “Late Birth Registration Form” (see the bottom of this page) 
        x. Declaration form: to be filled when submitting any application

Note: Any certificate issued outside of India must be apostilled (with English translation) and should be given in the original

Total fees will be Euro 21 (For Birth Registration) + Euro 42 (For Passport) =Total Euro 63 

        Indian nationals who have lost/damaged their passport on visit to France, they are issued with Emergency Certificate. However, if he/she is temporarily staying for a short period in France (internship visa, student exchange program) or resident of country other than India, Short Validity Passport is issued. 

Step 1. Link for filling  online application: https://embassy.passportindia.gov.in  

Step 2. Documents to be attached for issuance of:

i.   Short Validity Passports: (On tourist/business VISA; in case the applicant is a resident of country other than India):

        a. Explanation
        b. Annexure F (See at the bottom) (Duly filled and signed)
        c. Copy of police report in r/o lost passport (with passport number mentioned in the FIR)
        d. Copy of passport
        e. Copy of Valid Schengen Visa
        f. Copy of Resident card of the country of residence
       g. Photographs-2 (as per specified format, please see bottom of this page ‘Photo Specification’)

ii. Emergency Certificate (who are on tourist/business VISA - for returning to India):

       a. Explanation
       b. Annexure F (See at the bottom) (Duly filled and signed)
       c. Copy of police report in r/o lost passport (with passport number mentioned in the FIR)
       d. Copy of passport
       e. Copy of Valid Schengen Visa
       f. Photographs-2 (as per specified format, please see bottom of this page ‘Photo Specification’)

Link for filling online application: https://embassy.passportindia.gov.in 

i. Documents required for issuance of Emergency Certificate in case the passport is lost:

      a. Explanation
      b. Immigrant declaration
      c. Proof of residence in France
      d. Annexure F (Duly filled and signed)
      e. Copy of police report in r/o lost passport (with passport number mentioned in the FIR)
      f. Copy of passport
      g. Copy of Valid Schengen Visa
      h. Photographs-2 (as per specified format, please see bottom of this page ‘Photo Specification’)

ii. Documents required for issuance of Emergency Certificate in case if the passport is expired:

      a. Explanation
      b. Immigrant declaration
      c. Proof of residence in France
      d. Copy of passport
      e. Copy of Valid Schengen Visa
      f. Photographs-2 (as per specified format, please see bottom of this page ‘Photo Specification’)

This service pertains to the issuance of a Police Clearance for Indian nationals residing in France. This is a document issued by the Embassy of India, certifying that the applicant has never been involved with the Indian police (a document which is required when a person applies for emigration status to countries).  

Step 1. Link for filling online application for Indian National only:   https://embassy.passportindia.gov.in 

Step 2. Documents to be attached along with the print of the form filled at above link: 

     i. Online Application Form duly filled in and signed (embassy.passportindia.gov.in) 

     ii. One photograph as per specified format (please see bottom of this page ‘Photo Specification’)

     iii. Original (for verification) and self-attested copy of your valid passport (Front and back data page) 

     iv. Original (for verification) and self-attested copy of Titre de Séjour (front and back)/visa

(a) Under the Indian Citizenship Act, 1955, Persons of Indian Origin are NOT allowed to hold DUAL Citizenship. If a person had ever held Indian nationality (and Passport) and subsequently voluntarily obtained nationality / Passport of another country, he / she ceases to be an Indian national and is required only to surrender his /her Indian Passport by filling online application  https://portal3.passportindia.gov.in/Online/index.html.  

Documents required: 

      i.  Duly completed form as above (https://portal3.passportindia.gov.in/Online/index.html)

      ii.. Photograph (as per specified format, please see bottom of this page ‘Photo Specification’) 

      iii. Original and copy of old last Indian passport and latest French (or Foreign) passports

      iv. Copy of Nationality certificate OR Decree (signed copy) OR Self attested copy of French Journal (first two pages and relevant page) showing date and method (registration / naturalisation etc.) of obtaining Foreign nationality. This document (except Journal, which does not require apostille) is to be apostilled and an English translation from Sworn translator is to be submitted.

      v. Address proof (Copy of energy bill, phone bills etc)

Note: Applicants who have obtained Indian passport after obtaining Foreign / French nationality will be issued passport “Revocation Certificate” instead of passport “Surrender Certificate”, for obtaining Indian passport by suppressing material information about their having foreign nationality and not being eligible for Indian passport.  A revocation certificate is not acceptable for applying OCI card [Except those hailing from erstwhile Portuguese territories of India (Goa, Daman, Diu)].

F) Renunciation of Indian nationality under Section 8 of Indian citizenship Act

This service is applicable only to Indian nationals / Indian passport holders and not for those who already hold Foreign / French nationality / passport.  The applicant has to apply online at https://indiancitizenshiponline.nic.in/Renounce. Once the citizenship renunciation certificate is issued, the applicant is to surrender his Indian passport as per above procedure.  

Fees and Payment (Please bring exact amount in cash only)

*ICWF charges are mandatory for each applicant.

The above fees are as prescribed by the Government of India and is subject to change without prior notice. The applicable fee will be informed to the applicant at the counter at the time of acceptance of documents. The above fees are as prescribed by the Government of India and is subject to change without prior notice. The applicable fee will be informed to the applicant at the counter at the time of acceptance of documents. 

      1. Annexure C

      2. Annexure D

      3. Annexure F

      4. Annexure H

      5. Annexure J

      6. Affidavit O

      7. Affidavit (Format 1)

      8. Declaration form Minor

      9. Mandatory Undertaking

      10. Photo specification

      11. Immigration declaration form

      12. Late Birth Registration Form